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Privacy Statement

Privacyverklaring

1. Privacy Statement Splynter BV

 

Splynter attaches great importance to the protection of your personal data. This declaration has been drawn up within the framework of the General Data Protection Regulation (2016 / 279 - GDPR), and relates to all personal data for which Splynter BV is responsible for the processing. Data that Splynter BV processes of its customers fall outside the scope of this statement.

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If you have any comments or clarifications about this privacy statement, please contact us at the following address:

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Splynter BV

BE0759696575

Sleutelstraat 25

2550 Kontich

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You can also contact us at the following e-mail address: privacy@splynter.be.

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2. What data about you do we process?

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2.1 General information

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Any data we collect about you, we have obtained directly from you. We do not purchase data about you, nor do we collect data from other sources. Exceptionally, if we do collect data about you through third parties, it will be publicly available information.

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2.2 In the context of recruitment

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As part of our recruitment, we use LinkedIn Recruiter to search for a match with the right profile. However, this also concerns information that you have consciously made public (whether or not in the search for a new challenge):

  • Personal identification data

  • Electronic identification data

  • Information about your career

  • Information about your personal and professional interests

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3. Why do we collect data about you?

 

Below is an overview of the reasons why we collect personal information about you. If we decide to use your information for another purpose, we will notify you in advance.

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3.1 Necessary for the execution of an agreement

 

If you are a customer with us, we collect your data to fulfill the arrangements we made together in our contract. Data that we process on your behalf as a processor requires a separate processor agreement and falls outside this statement's scope.  

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3.2 Legitimate interest

 

General

We want to contact you as efficiently as possible. That is why we ask for your contact details to pass on information that may be of importance within the framework of our services. We also use this information sporadically to inform you of any new activities and services that may interest you.

In addition, you may contact us because you would like more information about the services we offer, by e-mail, telephone, or via the website. You will also provide us with personal information at that time. However, we will only collect this data in the context of your request for information and provide you with an explanation of our services.

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In the context of recruitment

We use recruitment platforms to find profiles that we would like to see working at Splynter. However, it is your choice whether or not to make your profile visible on these platforms, and we think it is in both our interests to process this information for recruitment purposes.

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Security of our systems

We also need to secure our own services. For this reason, your IP address may be logged in the logs of the servers of, for example, our website. These logs are only used for security purposes and are only consulted if there is a cyber-attack going on or suspected to be going on. These logs are kept for a maximum of 6 months.

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3.3 Permission

 

Where appropriate, we will collect additional information about you for which we require your consent. Your consent will then always be asked clearly and unambiguously.

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4. What exactly do we mean by 'legitimate interests'?

 

In the previous section, we sometimes referred to 'legitimate interest' as a legal basis. This deserves a word of explanation. A legitimate interest can be invoked if it can be reasonably expected for you that we will process your data without it having a significant impact on you (e.g., an impact on your privacy or your liberties).

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As indicated above, our legitimate interests are as follows:

  • Contact requests

  • Use of recruitment platforms

  • Safety of our systems

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5. What is the source of this data?

 

You are the source of most of the data, except in our recruitment activities where we use several known private recruitment platforms.

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6. How long do we keep your data?

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  • legal basis: under the agreement, retention period OR criteria used: until five years after the end of the agreement or as long as required by law.

  • legal basis: legitimate interest - security, retention period OR criteria used: six months

  • legal basis: justifiable interest - other, retention period OR criteria used: five years

  • legal basis: consent, retention period OR criteria used: maximum until revocation of permission

 

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7. To which parties do we pass on your data?

 

We use the following categories of processors. These process (part of) your data solely on our behalf. It is contractually agreed that these parties will never use your data for their own purposes.

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  • Software suppliers;

  • Hosting providers;

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Under no circumstances do we sell your data for commercial purposes.

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8. To which other countries do we transfer your data?

 

Most of our daily processing takes place in Belgium. However, we also use international players for some support services, whereby the data does not necessarily remain in Belgium.

 

In any case, we guarantee that the transfers that occur (e.g. to our processors) are always in line with AVG legislation. This means that transfers only take place based on adequate decisions or based on model contracts as drawn up by the European Commission.

 

 

9. What are your rights?

 

Thanks to the AVG legislation, you have many rights. We list them all for you below.

 

9.1 Right to be informed

 

We are obliged to inform you about the processing of your personal data. This privacy statement is the way to comply with this right.

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9.2 Right of inspection

 

You have the right to ask us for a copy of the personal data we have in our possession. In addition, we are also obliged to provide you with information regarding the processing purposes, the recipients of the data, the retention period, the right to complain to a supervisory authority, the source of the data, the transfer to third countries, and the possible existence of automated decision making including profiling.

 

9.3 Right of rectification

 

You have the right to ask us to correct and/or complete your data if you notice that data is incorrect and/or missing.

 

9.4 Right of data erasure

 

The right of data erasure only applies in certain cases. You can request deletion if the processing is no longer lawful. This is the case, for example, when we no longer need your data for the initial purposes for which they were collected. In cases where it is a legal obligation to keep personal data, we will typically not be able to comply with your request. 

We will consider any request for data erasure, and we will communicate the decision of this consideration to you.

 

9.5 Right to restrict processing

 

You have the right to request a (temporary) limitation of the processing. This right applies in the following cases:

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  • you dispute the accuracy of the personal data

  • you feel that the processing is unlawful, and you oppose deletion. Instead, you wish to restrict the processing

  • you want your data to be kept in the context of the institution, exercise, or substantiation of a legal claim, but no processing may take place other than the storage of the data;

  • you have exercised your right to object, and you are awaiting our response.

 

9.6 Right to transfer data

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You have the right to ask us for a copy of your data, which can be read by a machine. This right only applies to data that

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(a) processed based on consent or under contract

(b) and in which those data are processed automatically (e.g. no processing that takes place on paper).

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9.7 Right to object to processing

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You have the right to object to the processing that takes place based on:

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  • general interest

  • justified interest

 

We will then contact you to motivate these interests. In most cases, we will be able to find a solution together.

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9.8 Right not to be subject to a decision based solely on automated processing

 

You have the right not to be subject to decisions based solely on automated processing unless you give your express consent or unless this is strictly necessary to execute an agreement.

 

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10. Can you withdraw your consent?

 

You may withdraw your consent at any time. Of course, this revocation only relates to the personal data that we process based on consent. If we process your personal data on one of the other legal grounds, this right does not apply.

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11. Are you legally or contractually obliged to provide your personal data?

 

You are not legally obliged to provide your personal data. However, within the framework of our cooperation, certain personal data may be required in order to guarantee our service.

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12. What can you do if you do not agree to the data processing?

 

You can always contact our privacy representative.

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privacy@splynter.be

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We'll figure it out together.

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If you no longer have confidence in us, you can also file a complaint with the supervisory authority:

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Gegevensbeschermingsautoriteit

Drukpersstraat 35, 1000 Brussel

+32 (0)2 274 48 00

+32 (0)2 274 48 35

contact@apd-gba.be

https://www.gegevensbeschermingsautoriteit.be/burger/acties/contact

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